Frequently Asked Questions
Q: What is openpalmbayflorida.org?
A: A gateway for obtaining information and key documents about the how the City of Palm Bay spends tax dollars and other revenues to provide services to the residents of Palm Bay.
Q: Why was the openpalmbayflorida.org website created?
A: The City of Palm Bay created this website to increase transparency to the citizens of Palm Bay and other interested parties. The information on the website contains data about city revenues and expenditures through a single, searchable website, accessible at no cost to the public.
Q: If I have a question about information on the website who do I contact?
A: Please use our contact us form. Please be as clear and concise as possible so that we can answer your questions accurately.
Q: How current is the information available?
A: The current data runs from October 2008 through present. The database will be updated quarterly (October, January, April & July).
Q: Has the data on the website been audited?
A: No. This data is unaudited data. Audited financial data is contained in the City’s Comprehensive Annual Financial Report (CAFR).
Q: How long is supporting documentation retained?
A: Documentation supporting data included in the reports is maintained for five fiscal years in accordance with the Florida Department of State General Schedule for State and Local Governments Agencies.
Q: What information is included in the payroll data that is provided?
A: The payroll data represents the amount paid to an employee during the reported time period. In addition to regular pay, these amounts may include overtime, longevity, shift differential, additional pay or termination pay. This amount does not include any shared cost associated with payroll i.e. FICA, retirement, benefit allowance, etc. This amount may vary from an employee’s salary due to pay adjustments or pay period timing. The information displayed will be for the current calendar year.
Q: What type of information is included when viewing travel expenditures?
A: Travel expenditures include travel related costs including transportation, lodging, meals and per-diem. It also includes training costs which may include registration fees or conference fees.
Q: Can you explain what Fiscal Year means?
A: A twelve month period, for which an organization plans the use of its funds, not necessarily coinciding with the calendar year. The City of Palm Bay’s fiscal year is October 1st through September 30th. i.e. Fiscal Year 2009 means October 1, 2008 through September 30, 2009.
Q: What is the Comprehensive Annual Financial Report (CAFR)?
A: The CAFR is an annual financial report prepared by the City’s Accounting Office. The report provides statements of financial condition and operations of the City of Palm Bay in accordance with Generally Accepted Accounting Principles (GAAP).
Q: What is the Single Audit Report (SAR)?
A: The SAR is an annual audit report designed to meet the needs of all Federal grantor agencies. The report is prepared by the City’s Accounting Office. The Single Audit Report is performed in accordance with the Single Audit Act of 1984, as amended, and Office of Management and Budget (OMB) Circular A-133, Audits of State, Local Governments and Non-Profit Organization.